Job Description
Salary : $57,012.00 - $76,416.00 Annually
Location : City Hall - 300 North Coast Highway - Oceanside, CA
Job Type: Full Time
Job Number: 25-68
Department: Police
Division: Administration
Opening Date: 12/19/2024
Closing Date: 1/17/2025 4:00 PM Pacific
Introduction THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER The City of Oceanside is currently accepting applications for the position of Police Records Supervisor. There is currently one vacancy in the Oceanside Police Department.
Examples of Duties The Police Records Supervisor coordinates the organization, staffing and operational activities of the Police Records Division, including records management and court liaison services; participates in the development and implementation of goals, objectives, and priorities for police records management activities; identifies resource needs; recommends and implements records management policies and procedures; directs, coordinates and reviews the work of the Police Records Division staff; meets with staff to identify and resolve problems; assigns work activities and projects; monitors work flow; acts as official custodian of criminal justice records for the Police Department; trains police staff and other selected City staff regarding conviction records processes and procedures; takes necessary actions to ensure compliance with court orders; supervises the maintenance of records and files; develops and implements a records management system; and directs the record destruction process and supervises staff; stays abreast of new trends and innovations in the field of police records management; and performs related duties as assigned.
Minimum Qualifications Knowledge of: - Practices and principles of police records management and systems.
- Principles and methods of supervision, training and performance evaluation.
- Principles and practices of office automation.
- Principles of records organization.
- Records and data management trends.
- Pertinent federal, state, and local laws, codes, and regulations.
Ability to: - Manage and maintain police facilities and equipment.
- Gather and analyze data.
- Prepare clear and concise reports.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Experience: Four years of increasingly responsible experience in the maintenance and management of police records.
Training: An Associate's degree or a minimum of 60 college semester units from an accredited college or university.
License: Possession of, or ability to obtain, a valid Class C California Driver's License.
Special Requirements: Must successfully complete a medical examination, background investigation, polygraph examination and psychological evaluation.
Working Conditions and Selection Process Environmental Conditions: Office environment; exposure to computer screens.
Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.
Selection Process: All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job related experience and skills. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of twelve months.
Note: Prospective employees will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation, CVSA or polygraph examination, and a medical examination which may include a drug screen.
RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
CITY OF OCEANSIDE Management Employees of the City of Oceanside (Non-Safety) Benefit Summary The following is a highlight of benefits Retirement Public Employees' Retirement System (PERS)
- Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individual's benefits may differ. Consult with Employee Benefits for further details
- Third Level 1959 Survivor Credit
- Survivor Continuation option
Additional Retirement Credit Purchase Options
- Buy additional Service Retirement Credit
- Service Credit for unused Sick Leave
- Buy additional Military Service Credit
Health Insurance Medical:
- Kaiser HMO
- Blue Shield HMO
- Blue Shield PPO
Dental
- Delta Preferred Option (DPO)
- Delta Care USA (DHMO)
Vision:
- Vision Service Plan (VSP)
Pre-Tax Benefits Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.
Employee Assistance Program (EAP) The Anthem EAP is paid for by the City.
- Available to all members of your household
- 6 free confidential counseling visits per incident
- Self-service support online or by phone
Disability and Life Insurances The STD/LTD/LIFE and AD&D ING premiums are paid for by City.
Short-Term Disability (STD) Insurance:
- First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only
- Seven day waiting period unless hospitalized
- All sick leave must be exhausted before STD is used
Long-Term Disability Insurance:
- After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability
Life and AD&D Insurance:
- 1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life & AD&D
Voluntary Benefits Benefits are employee paid.
Supplemental Life Insurance through Voya:
- Premiums are determined by age
- Purchased up to a maximum $500,000 for employees
- Spousal coverage up to the employee amount
- Dependent coverage up to $10,000
Flexible Spending Accounts through BCC:
- Utilizes a debit card as a form of payment
- Health Care Spending Account - maximum annual deferral is $2,850
- Dependent Care Spending Account - maximum annual deferral is $5,000
Deferred Compensation - 457 and Roth IRA through Mission Square:
- 457 - Maximum annual pre/post-taxed amount is $22,500 for 2023; over age 50 may contribute an additional $7,500
- Roth IRA - Maximum post-taxed amount is $6,500; over age 50 may contribute an additional $1,000
Hyatt Legal
- Telephone and office consultations are avialable for an unlimited number fo personal legal matters with an attorney of your choice.
GotZoom Student Loan Relief
- Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.
ScholarShare 529
- An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.
Leave Benefits Vacation:
All accurals are based on 80 hours in a paid status
1 - 5 years: 3.58 hours
6 - 10 years: 5.12 hours
11 - 15 years: 6.65 hours
16+ years: 8.19 hours
Maximum accrual:
- 360 hours for those hired before 7/1/95
- 300 hours for those hired 7/1/95 or after
Holidays:
- New Years' Day
- Martin Luther King Jr Day
- Memorial Day
- Independence Day
- Labor Day
- Veterans' Day
- Thanksgiving Day
- Friday after Thanksgiving Day
- Christmas Day
- 48 hours Floating Holidays per fiscal year
- Exempt employees receive 50 hours of Executive leave per fiscal year
Sick Leave:
Accrual: 12 days per year
Max accrual: Unlimited
Annual pay off: Up to 50% based on annual usage
Sick Leave pay off at separation:
- Sick leave paid out depends on years of service and whether an employee retires or terminates
Bereavement Leave:
- Three days for death of employee's immediate family member
- Two additional days may be charged to sick leave upon approval
Tuition Reimbursement Up to $2,000 per fiscal year
Certification Pay Determined by the head of the department, a $0.87 per hour will be given to employees with certain State of California Certifications on an as needed basis.
Bilingual and Notary Pay Bilingual: $1.73 per hour for eligible employees
Notary: $.58 per hour for eligible employees
Safety Shoes The City will provide reimbursement up to $150 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.
Uniforms The City will provide an annual uniform allowance, for any public safety employee required to wear one, in the amount of $475.
Term of Compensation Plan Effective July 1, 2022 - June 30, 2024
This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.
01
Do you possess an Associate's degree or a minimum of 60 college semester units from an accredited college or university.
02
Do you possess four years of increasingly responsible experience in the maintenance and management of police records.
03
Please explain your experience in working in a law enforcement records unit, the type and the duration of the experience (From-To).
04
Describe your training and experience in the use of computers. Please include the names of software programs you are able to use and your level of expertise for each program as minimal, competent or proficient
05
Please describe any training, specialized courses, seminars or workshops that you have completed, and which would be useful to a Supervisory position in the Police Records division. Please specify date(s) of completion.
06
Describe your supervisory experience including the number of people supervised and the length of time you served in that position.
07
Please describe any experience you may have participating in the development and implementation of departmental goals?
08
Describe your experience in providing information to City staff and the public regarding City and departmental procedures and policies. Please list dates (From - To).
09
Describe any experience you may have in managing conflict and providing disciplinary control. Please list dates (From - To).
10
Please provide any additional experience you might have as it relates the Police Records Supervisor position.
Required Question City of Oceanside, CA
Job Tags
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